The
meeting was convened by Dr. Peter Loewen, Chair, at
Present: Kathryn
Bulver, Steve Davis, Chris Hanlon, Allen Lanham, Marylin Lisowski, Peter
Loewen, Scott Meiners, Charles Phillips, Stacey Ruholl, Jeff Stowell and
Mary Ellen Varble
Excused: WafeekWahby
and Dawn Van Gunten
Absent: Jenn
Anderson, Melanie Burns, Jamie Irving, Richard Jacques and Tom Moncada
I.Welcome
and Comments
The minutes from the
II.
Communications
Communication was
received from Wafeek Wahby that he would be unable to attend the meeting.
III.
Old Business
Jeff Stowell had made a suggestion that the list of options be reorder on the Ask-A-Librarian web page.Dean Lanham will follow up on the suggestion.
IV.
New Business
Other
Dr. Loewen wondered
about the sensitivity of the security gate detectors at the north and south
ends of the building.He had experienced
being able to bring books in undetected at one end of the building, but
having them detected while exiting the opposite end.Dean
Lanham explained that the settings were originally set to be equal, but
he would ask the vendor to check the gates during their next visit.
Dr. Loewen expressed his satisfaction with the quality of microform readers in the library.He felt their quality was fantastic.Dean Lanham indicated the library was able to provide higher quality machines in the new library by utilizing expensive lenses from existing machinery and purchasing new digital units.
Dr. Loewen asked about
the ability to recall media items.Dean
Lanham explained that the new online system has a module for scheduling
media but it has not yet been launched by ILCSO.Even
with recalls, it still takes two weeks to have the item returned and therefore
keeps the responsibility on the professor to secure the items ahead of
time.The Dean announced that the
ILLINET Online membership is growing.There
will now be 57 members in
Marlene Slough, head
of Acquisitions and chair of the Library�s Statistics Committee, spoke
about the upcoming 2003 Patron Satisfaction Survey.A
draft copy of the proposed form was shared.Upon
the recommendation of the Library Advisory Committee, the Statistics Committee
was charged with creating a survey that could be distributed simultaneously
in classes, with the hope of reaching a greater number of students.The
charge of the committee also included creation of a survey that could be
taken in 2-3 minutes, in order to not take too much time away from the
scheduled class activity.Some suggestions
for change were made, and Ms. Slough will follow up with solutions for
the suggested changes.
Dean�s Report
Personnel Issues
The campus-wide hiring
freeze has affected the library with six civil service positions currently
open.Three of the positions are in
the administration office, other positions include a nights and weekend
position that serves reference and circulation, and a Library Operations
Assistant position in Circulation which became vacant when a staff member
passed away suddenly on January 31, and a general circulation assistant.
Budgetary Issues
The impact from the Faxon/RoweCom/Divine financial situation is still not known or resolved.For the most part, the library has continued to receive periodical issues, and many of the publishers are gracing the subscriptions at this time.Dean Lanham is working closely with legal counsel, the Purchasing Department, and the Provost on this matter.
Service Issues
Sarah Nesbeitt and
Stacey Knight-Davis, Reference Librarians, provided a demonstration on
the use of various web-based tools that are part of a software packaged
called LSSI purchased as part of a TEDE Grant and accessible via the Ask-A-Librarian
web link.Among its many features,
the software allows the reference librarian to �push� web pages to patrons
outside the library while carrying on a live chat with them.
A draft of a �collection location mini-guide� was shared with the Committee.This is in response to a suggestion that a small guide to the collections that patrons could carry in their wallets would be desirable and less expensive than the full-color maps.The example was well received.
A brochure of the �Spring 2003 Film and Speaker Series� was shared.Dean Lanham encouraged members to promote the series amongst their colleagues in hopes that they will also encourage student participation.There was a good response to the call for speakers and the series includes speakers from nearly every college.
Planning
The Dean met recently with a student senator regarding a request for extending library hours.The Dean now feels that the issue has been resolved.Statistics do not support extending the hours, nor are funds available for the increased costs that would be necessary to open the library additional hours.
The FY04 library calendar is being developed and a draft will be shared with the Committee during the March meeting.
V.
Adjournment
Meeting adjourned
at
Peggy Manley, Recording Secretary