MINUTES OF THE LIBRARY ADVISORY BOARD

November 10, 2004

The meeting was convened by Dr. Scott Meiners, Chair, at 4:05 p.m. in the Library Conference Room.

Present: Jose Deustua, Ann Fritz, Harrison Green, Olaf Hoerschelmann, Allen Lanham, Scott Meiners, Frances Murphy, and Stacey Ruholl

Not Present: Steve Davis, Eric Hake, Chris Hanlon, Olivet Jagusah, Tom Moncada, Charles Phillips, Mukti Upadhyay, and Dawn Van Gunten

I. Welcome and Comments

The minutes from the October 20, 2004, meeting were approved as submitted.

II. Communications

Communication was received from David Carpenter regarding the Faculty Senate’s resolution requesting that, “the Library Advisory Board, working with other constituencies on campus, begins the process of choosing a book and organizing programming to institute the One Book/One Campus program in fall 2005.” There has been considerable discussion to choose Mary Shelley’s book, Frankenstein. In October 2005, Booth Library will host a national traveling exhibit, “Frankenstein: Penetrating the Secrets of Nature.” The exhibit would provide opportunities for a variety of related activities.

The Spring Semester, 2005, One Book, One University book chosen by the Library Advisory Board is Nickel and Dimed: On (Not) Getting By in America, by Barbara Ehrenreich. Discussion sessions are scheduled to begin in mid-January or early February.

III. Old Business

• Patron Satisfaction Survey. The 2004 Patron Satisfaction Survey, an annual assessment tool for Library Services, was reviewed. This year’s survey, like last year’s, was distributed to students during classes on Wednesday at 10:00 a.m. Graduate students were surveyed during their evening classes that same day. The comments that were made on the survey are beneficial for the library to review in terms of services provided to patrons. One-third of the comments related to hours of operation. The first part of the survey dealt with library usage and the second half dealt with general satisfaction. Overall, the survey was very positive for the library.

• New electronic resources demo. Karen Whisler demonstrated two major databases the library is considering to add: JSTOR and American Periodicals Series Online.

IV. New Business

There was no new business.

Dean’s Report

Personnel Issues

• The library recently hired Janice Derr as an evening librarian, and Josh Koontz as a microcomputer support specialist. The library is in the process of hiring one additional position for the administration office.

• The FY2005 Booth Library Committee Roster was distributed. One additional committee, the Public Services Committee, has been added to the roster. Dean Lanham extended an open invitation to all Library Advisory Board members to attend any of the library’s committee meetings.

Budget Issues

• The Provost met with the deans and has reconciled the personnel services budgets.

Service Issues

• NoteBooth, which is published two to three times a year, is a library publication designed to help keep faculty apprised of activities at Booth Library. Faculty can expect the next edition to be published this week. Publicity for the upcoming discussions on Nickel and Dimed: On (Not) Getting By in America, will be highlighted in this edition.

• A list of Departmental Library Coordinators was distributed. The coordinators, who work closely with the librarians, are responsible for dissemination of information to and from their department.
  
  
• The 2004 Periodical and Standing Order Review report was shared. This report represents the number of periodicals added to the collection, as well as the number of titles deleted. The Dean advised that the list of periodicals added is growing. The library is spending more money to expand the number of titles each year. Most of the additions are for electronic journals within databases for which the library has existing subscriptions. The savings from the deleted titles helps to maintain existing print journals.

Planning Issues

• Dean Lanham shared the brochure on, “Frankenstein: Penetrating the Secrets of Nature,” provided by the sponsors of the exhibit. Frankenstein will be on campus during October and November of 2005. The format for the exhibit will be similar to the “Elizabeth I: Ruler and Legend,” exhibit hosted by Booth Library in April 2004. It is expected that Mary Shelley’s book will be chosen for the One Book, One University project to complement the exhibit. Activities planned during the exhibit will include films, speakers, programs geared to school-aged children and concurrent coordinated exhibits provided by Booth Library and area public and school libraries. In addition, a Halloween fest with costumes is being planned. Because Frankenstein will have relevance in most curriculums, it is hoped that all departments will submit program ideas for this exhibit.

V. Adjournment

Scott Meiners reminded the Board that the next meeting of the Library Advisory Board is schedule for December 8, 2004, at 4:00 p.m., in the library conference room 4440.

The meeting adjourned at 5:00 p.m.

Respectfully submitted by:

Christine Derrickson, Recording Secretary