MINUTES OF THE LIBRARY ADVISORY BOARD

February 9, 2005

The meeting was convened by Dr. Scott Meiners, Chair, at 4:05 p.m. in the Library Conference Room.

Present:� Harrison Green, Chris Hanlon, Allen Lanham, Scott Meiners, Frances Murphy, Charles Phillips, and Stacey Ruholl

Not Present:� Steve Davis, Eric Hake, Olaf Hoerschelmann, Olivet Jagusah, Tom Moncada, and Mukti Upadhyay

I.� Welcome and Comments

The minutes from the December 8, 2004 meeting were approved as submitted.

II. Communications

Communications were received from Ann Fritz, Eric Hake, Olaf Hoerschelmann, Olivet Jagusah, Mukti Upadhyay, and Dawn Van Gunten regarding their inability to attend today�s meeting.

III. Old Business

Scott Meiners asked about the status of JSTOR and the Dean reported that the necessary paperwork has been submitted to the Purchasing Department, and the library has been invoiced.� Changes are being made to the list of periodical titles held in order to aid students in finding information.

The issue of long term loans of books to faculty was discussed.� The library wants feedback from the Advisory Board.� Suggestions ranged from leaving the system as it stands to imposing limits.� Chris Hanlon shared comments he received from the English Department faculty.� Consensus suggests we address the issue for only the few who have abused their privileges.� Other ideas for recovery ranged from having the books renewed in person at least once a year to imposing fines for those not returned when requested for another patron�s use.

Dean Lanham reported on the One Book, One University small group sessions which reviewed the book, Nickel and Dimed, On (Not) Getting By in America, by Barbara Ehrenreich.� The library offered five sessions and although the groups were small, there was a good mix of opinions offered.� Dean Lanham felt the book was a good introduction to the project.� In addition to faculty, staff and students, patrons from the local community were also introduced to the book.� Overall, the Board indicated that the One Book, One University initiative was a worthwhile program.

IV. New Business

Other

Bill Weber, Associate Vice President for Academic Affairs, and director of the summer school program, presented a draft proposal of using a One Book, One University project to offer special themed courses for summer.� The idea is to invite faculty to submit proposals to offer special courses in summer related to the One Book, One University program on a tuition-recovery basis.� It is hoped that the summer session activities could lead into the fall semester providing a base to build on.� Scott Meiners suggested the Board members consult with their faculty prior to the next board meeting for ideas about summer sessions.

Scott Meiners reminded the Board that nominations for officers to serve on the Board will occur at the next meeting in March.� Elections are then held at the final meeting in April.

Dean�s Report

Welcome

� Dean Lanham invited the Library Advisory Board to participate in spring workshops, the Speaker Series and the Film Series being held at the library.

Personnel Issues

� Student assistants in the library have been sent a recruitment memo for the growing need for library professionals in all libraries around the country.

� Sarah Johnson, a reference librarian, is to be recognized, in March, by CATS and the Grants & Research office, for her use of technology in teaching and research.

Service Issues

• Due to a waiting list for faculty carrels, the library will purchase secure lockers to be first available to faculty, and possibility to graduate students.�
• Moveable exhibit cases have been purchased.� Currently one case houses a Valentine exhibit in the Atrium and two cases are in the Marvin Foyer with a Chinese New Year exhibit.� These cases will help house the Frankenstein exhibit this fall.
• A library security concern was discussed regarding persons using computers inappropriately.� As incidents arise, police officers will try to be inconspicuous so as to maintain the library persona as a place of ambiance, a place of thought.� With the U.S. Patriot Act, the degree of police involvement is a concern in maintaining a balance between the legal rights of patrons and the legalities of the judicial system.� This is a nation-wide concern for all libraries.

Planning Issues

� A brief update for the Frankenstein exhibit was given by Dean Lanham.� Currently twenty faculty have expressed an interest in being actively involved and the library is still recruiting.� A preliminary list of related exhibits was distributed and additional exhibits are needed, especially covering the College of Education and Professional Studies curricula.

� Spring Statistics Week will occur during the week of April 11 through 17.� The statistics gathered relates to the number of reference transactions during one week.� The information is used for statistical purposes.�

� Annual Patron Satisfaction Survey is scheduled to take place the week of April 4 � April 8.� The survey is distributed in the classroom and measures student and faculty satisfaction with library services and resources.

Other

• Illinois Library Legislative Day is April 13 and all Library Advisory Board members are invited to join the Dean and other librarians across the state to meet in Springfield with our legislators.
• The NCA team will meet with the Library Services Council on Tuesday, February 15 at 9:00a.m. �

V. Adjournment

Scott Meiners reminded the board the next meeting is schedule for March 9, 2005.� The meeting was adjourned at 5:10 p.m.

Respectfully submitted by:

Christine Derrickson, Recording Secretary