MINUTES OF THE LIBRARY ADVISORY BOARD

March 9, 2005

The meeting was convened by Dr. Scott Meiners, Chair, at 4:05 p.m. in the Library Conference Room.

Present:� Jose Deustua, Eric Hake, Chris Hanlon, Olaf Hoerschelmann, Allen Lanham, Scott Meiners, Frances Murphy, and Mukti Upadhyay

Not Present:� Harrison Green, Olivet Jagushah, Tom Moncada, and Stacey Ruholl

I.� Welcome and Comments

The minutes from the February 9, 2005 meeting were approved as submitted.

II. Communications

Communications were received from Ann Fritz, Harrison Green, Charles Phillips, Stacey Ruholl, regarding their inability to attend today�s meeting.

III. Old Business

One Book, One University � summer courses.� Dr. Weber, Associate Vice President for Academic Affairs, and the director of the summer school program, attended the February 9, 2005 meeting of the Library Advisory Board to promote the idea of offering a summer course to use as an integrative class (not a specific required class) based on the One Book, One University concept.� Scott Meiners asked if there was any feedback from faculty.� Two members reported that in their department, there was general interest, but no specific comments.

IV. New Business

Nomination of Officers.� Scott Meiners announced nominations were open for the position of Chair and Vice-Chair for next year.� The by-laws for nominations were reviewed, and a deadline reminder of the opportunity will be e-mailed to the board members to make nominations prior the April 20 meeting.�

Dean�s Report

Personnel Issues

� Library grant writers are to be recognized by the Grants & Research office at a program the evening of March 9, 2005.� Among those being recognized from Booth Library are David Bell, Ann Brownson, Johnson Kuma, Carl Lorber, Pamela Ortega, Marlene Slough, and Jan Sung.

� The library�s student assistant budget was increased by the Provost for this semester.� Due to the salary minimum wage increase that went into effect in December 2004, there were insufficient funds available to maintain our current student staffing.

Service Issues

� A presentation of JSTOR was made by Karen Whisler, Collection Management librarian.� JSTOR is a unique database containing the complete archives of over 450 core scholarly journals.� Booth Library has access to all five arts and sciences collections, the general science collection, and the ecology and botany collection, encompassing the entire JSTOR archive.� JSTOR provides digital access to back issues of journals beginning with the first issue of the title.� Access to current issues is delayed from three to five years; however, titles available through Project Muse link seamlessly from JSTOR to Muse to provide access to current issues of those titles available in both databases.� A TEAM PIE Grant provided partial funding to help bring JSTOR to campus.� Links to JSTOR can be found through the �Magazines, Journals, and More� pages of the Booth Library website, www.eiu.edu/~booth.�

� An update regarding long-term loans to faculty was made by Dean Lanham.� The library is working with individual faculty who ignore overdue notices for extended periods.� The abuse of the borrowing policy has been limited to a few personnel.

� The library security concern, addressed last month, was reviewed in today�s local paper.� On the front page of the Journal-Gazette/Times Courier was a story about an Eastern employee who gained unlawful access to the library.� Eastern has filed an appeal in this matter.

Planning Issues

• Frankenstein Exhibit: fall 2005 plan update.� Booth library has purchased additional copies of Mary Shelley�s book, Frankenstein, bringing the collection to approximately 60 copies of the book.� Textbook Rental Service has other copies.
• Requests for media materials are due to the library from the department chairs by May 6, 2005.� This deadline is necessary to facilitate the ordering of the media materials (DVDs and VHS format) during the summer.

Other

• Illinois Library Legislative Day is April 13, 2005 and Dean Lanham extended an invitation for the Library Advisory Board to join him in Springfield.� Bills have been introduced into the House that are damaging to libraries.� On March 2, Dean Lanham, as President of the Illinois Library Association, testified before the Judiciary Committee regarding the issue of Internet filters at� all libraries.� The bill was defeated in committee by a close vote of 6-8.� Disappointingly, our local representative voted for the bill. �This was just the first hearing on this issue.� Dean Lanham expressed concern that all involved must remain vigilant to what is going on in Springfield.� There is another bill dealing with Internet filters for kindergarten through 8^th grade school libraries.� For the majority of schools, filters are already in effect as these libraries cannot receive discounted Internet rates without filters.�

V. Adjournment

Scott Meiners reminded the board of the next meeting scheduled for April 20, 2005, and that the election of Chair and Vice-Chair will take place at that time.� He requested nominations be sent to him at least one week prior to the meeting, to comply with the by-laws.� The meeting was adjourned at 4:55pm.

Respectfully submitted by:

Christine Derrickson, Recording Secretary