MINUTES OF THE LIBRARY ADVISORY BOARD

April 20, 2005

The meeting was convened by Dr. Scott Meiners, Chair, at 4:00 p.m. in the Library Conference Room.

Present:� Jose Deustua, Ann Fritz, Harrison Green, Olaf Hoerschelmann, Dean Allen Lanham, Scott Meiners, Frances Murphy, Charles Phillips and Stacey Ruholl, and Associate Vice President Bill Weber

Not Present:� Chris Hanlon, Tom Moncada, Olivet Jagusah, Mukti Upadhyay, Eric Hake and Steve Davis

I.� Welcome and Comments

The minutes from the March 9, 2005 meeting were approved as submitted.

II. Communications

Communications were received from Chris Hanlon and Mukti Upadhyay regarding their inability to attend today�s meeting.

III. Old Business

Summer School and One Book Program - Bill Weber spoke to the board regarding special themed courses for summer school and connecting them to the One University, One Book program.� Bill Weber encouraged the board to pursue this matter, as a book would need to be chosen by early Fall 2006 for it to be used during summer school in 2007.� Dr. Lanham indicated that the Library Advisory Board could choose a book during Spring Semester 2006.

Bill Weber feels that he has the support of the board to pursue his next step of revisiting the tuition recovery system for faculty teaching during the summer.� Bill Weber plans to return to the board in late fall for further discussion on this matter.

Nomination of officers - Ann Fritz and Olaf Hoerschelmann were nominated for chair.� Voting was by secret ballot. �Ann Fritz was elected chair of the Library Advisory Board for academic year 2005-2006, and Olaf Hoerschelmann was elected vice-chair.

IV. New Business

Other

Booth Library�s exhibit on Preservation of Library Materials was noticed by several on the Board.� The exhibit was created by David Bell, chair of the library Preservation Committee with help from Carl Lorber, Head of Reference.

Dean�s Report

Dr. Lanham expressed his appreciation for the Board�s service this past year.� As a token of his appreciation, Booth Library shirts were given to the members.

Personnel Issues

A new employee, Sandra Shonk, was hired in the Administration Office and Leeila Ennis was promoted from Library Technical Assistant II in Circulation to LTA III in Acquisitions.� She replaced Ann Cutright who retired after nearly 20 years at Booth Library.

Service Issues

The annual Patron Satisfaction Survey was recently administered.� The findings will be developed over the summer and the results reported to the board in the fall.

Dean Lanham asked the board to make an assessment of what the library is doing right and what they feel could be improved.� Some of the comments were as follows:

� Electronic resources, like JSTOR, are a great asset to the library.� Online resources are great because one doesn�t have to physically leave the office and walk to the library.� The Dean replied that electronic resources are the future, especially for periodicals and reference materials.� The library also tracks cost and usage on most databases.

� A concern regarding the lack of faculty participation in the Patron Satisfaction Survey needs to be addressed because faculty design courses that use library resources and, therefore, have more specific needs.� Dr. Lanham replied that the Library had surveyed faculty with regard to electronic resources.� In each of the three years faculty were polled, faculty participation decreased but electronic resource use increased.�

� Appreciation was expressed of the library exhibits and displays and noted that they were professionally done.

� It was acknowledged that personnel were nice, especially those conducting library tours; and, demonstration for courses (orientation sessions) for graduate school and non-traditional students were appreciated.

Planning Issues

With regard to the Frankenstein exhibit, a survey was sent to faculty for participation and ideas for lecture/discussion topics, displays, and other programs.� The Library received several responses; however, additional responses would be welcomed.� In early fall, contact will be made with faculty presenters so that programs and classroom activities can be coordinated.�

A draft of the 2005-2006 Booth Library calendar was distributed.� Mention was made that faculty needing access to the library during non-holiday work days when the library is closed may gain access to the library by calling 581-6061.� The proposed calendar is very similar to last years� calendar.� It was moved by Charles Phillips and seconded by Olaf Hoerschelmann that the calendar be approved.� The motion carried.

Other

Approximately 300 librarians from around the state traveled to Springfield and met with legislators on April 13 regarding the issue of filtering library computers.� Librarians felt that the legislators need to be made more aware of how filters can impede research.

Booth Library�s annual book sale was held April 12.� Prices ranged from $1.00 to $2.00 and $1630 was receipted.� The book sale helps to promote reading in students.� Some second hand book sellers and e-bay sellers were observed purchasing books, as well.�

As part of National Library Week (April 10-16), shirts were designed and distributed to Booth Library faculty and staff.� �

V. Adjournment

Scott Meiners thanked the Board for a lovely year.� The meeting was adjourned at 5:05 p.m.

Respectfully submitted by:

Christine Derrickson, Recording Secretary