MINUTES OF THE LIBRARY ADVISORY BOARD

October 18, 2006

 

Dr. Chris Mitchell, Chair, convened the meeting at 4:03 p.m., in Library Conference Room, 4440.

 

Present:� �Monty Bennett, Mary Claire Browne, Ann Fritz, Yunus Kathawala, Karla Kennedy-Hagen, Keith Kohanzo, Thomas McDonald, Chris Mitchell, Brent Walker, and Dean Lanham

 

Not Present:� Jose Deustua, Peggy Holmes Layman, Marian Marjanovic, and Tom Nelson

 

I.� Welcome and Comments

The minutes from the September 20, 2006 meeting were approved as submitted.�

 

II.� Communications

Communications were received from Jose Deustua, Terri Fredrick, Linda Ghent, Peggy Holmes Layman, Linda Loy, and Marian Marjanovic regarding their inability to attend today�s meeting.

 

III. Old Business

The Board reviewed over the past month Booth Library�s Circulation Policy and Collection Development Policy. After Library Advisory Board endorsement, the policies will be sent to the President�s Council for approval and replace the current Internal Governing Polices, IGP 54 and IGP 55, respectively.� These policies had been reviewed by library faculty and relevant internal committees last spring.

 

The changes made to the Library Circulation Policy were primarily relative to the new technology services Booth Library has added since the last time the policy was reviewed. �After discussions with the Provost, it was decided not to include a listing of fines.� A motion was made to endorse the revised version of the Library Circulation Policy and the motion passed.

 

The Collection Development Policy defines the library�s collection policies and how the collection is maintained.� The primary change made to this policy was to add Appendix B, �Ballenger Teachers� Center Collection Development Policy Statement� and Appendix C, �University Archives Policy,� formerly separate documents.� It was noted that on page 7 that the name �Textbook Library� should be changed to �Textbook Rental Service.�� A motion was then made to endorse the Collection Development Policy and the motion passed.

 

Copies of these policies are available on Booth Library�s website and at circulation points in the library.

 

IV. New Business

 

Dean�s Report

Welcome

Mr. Sungbae Lee, Head of Library Planning, Management and Information Services, Central Library, Sungkyunkwan University, Seoul, South Korea, gave a presentation on libraries and attendant services available in South Korea.� Mr. Lee is a guest at Booth Library through the Mortenson Program at the University of Illinois at Urbana-Champaign.� The Mortenson Center for International Library Programs provides professional development opportunities to librarians and information specialists around the world.

 

Service Issues

Planning has begun for the Farm Life: A Century of Change for Farm Families and Their Neighbors: NEH on the Road, an exhibit to be hosted by Booth Library during February-March, 2007.� Dr. Lanham requested the assistance of the Board in promoting to their colleagues the opportunity to make presentations to accompany this exhibit.� Already scheduled is the showing of the film, �Grapes of Wrath� at the Will Rogers Theatre in downtown Charleston, in collaboration with the Embarras Valley Film Festival Committee.� A discussion of the film will follow the showing of the film.� Also planned are book discussions on John Steinbeck�s The Grapes of Wrath.� Ideas from the Board included checking with the Farm Bureau and farm extension services, sending out flyers, emailing disciplines that tie into this theme, checking with honors fraternities and scheduling debates and relevant topics.

 

Other

  • Booth Library had a contingent of 15-20 people marching in the Homecoming parade on October 21, 2006. The theme was �Happy Days @ Booth Library� and Fonzie and his girl were played by library student assistants.
  • The Illinois Library Association held its annual meeting in Chicago at Navy Pier, October 3-6, 2006.� Booth Library was well represented, and the �Art & Architecture in Illinois Libraries� exhibit had its inaugural presentation and was well received.� Reference librarian, Sarah Johnson, was recognized at the Illinois Authors� Luncheon.
  • Agenda items for upcoming meetings include digitization for the November meeting, statistics for the February meeting, and the Art & Architecture grant project for the March meeting.

 

V. Adjournment

The meeting was adjourned at 5:09 p.m.�

 

Respectfully submitted by:

Christine Derrickson, Recording Secretary