MINUTES OF THE LIBRARY ADVISORY BOARD
January 24, 2007
Dr. Chris Mitchell, Chair, convened the meeting at 4:01 p.m., in Library Conference Room, 4440.
Present:� �Monty Bennett, Mary Claire Browne, Jose Deustua, Terri Fredrick, Linda Ghent, Sam Guccione, Keith Kohanzo, Peggy Holmes Layman, Chris Mitchell, Frances Murphy, Tom Nelson, Brent Walker, and Dean Lanham
Not Present:� Ann Fritz, Linda Loy, and Marina Marjanovic
Frances Murphy and Sam Guccione were welcomed back to the Library Advisory Board after being off the board during the fall semester.� Appreciation was mentioned for the services of Yunus Kathawala and Thomas McDonald who held those positions during that time.
The minutes from the November 29, 2007 meeting were approved as corrected.
Communications were received from Ann Fritz and Linda Loy regarding
their inability to attend today�s meeting. ��Marina Marjanovic is on sabbatical this
semester and alternate, Linda Ghent, plans to attend and will be the voting
member in her stead.
It was recommended that the same format used in previous years
for the One Book,
The FY2007 Book and Materials Budget, which is only distributed to this Board, the Provost and Booth librarians, was reviewed in greater detail.� It was noted that no special budget line item was shown for the new CAA approved interdisciplinary groups of Asian Studies, Film Studies and Medieval Studies.� Dean Lanham pointed out that the Film Studies materials would fall under the �Media Materials� category and the others would likewise be absorbed elsewhere in the budget.� However, to date, no specific requests have been made for separate fund accounts or bibliographers.� Dean Lanham reviewed the process for material acquisition.� Request is made at the department level to the Departmental Library Coordinator who will make the request known to the appropriate subject librarian.
With regard to competitive grant opportunities for
Welcome
A presentation was made by Nackil Sung, Head of Library Technology Services and Dr. Jan Sung, Circulation Librarian, demonstrating the use of the electronic inventory system written and developed by them with help of John Whisler, Head of Cataloging Services. Jan Sung shared that the concept of inventory and/or shelf reading has not changed over the years. However, the way how to perform it has been affected by the technology available at the time. By the end of last year, sixty percent of the Library�s monographs (approximately 300,000) were scanned. Staff in Circulation services performs the procedure five to seven hours a day. Approximately, six percent of books were found misplaced. Among them, over thirty percent was one book away. Statistics also showed that ninety percent of misplaced books were found within1 to 100 books away, which means that most misplaced books may be found within 1 to 3 shelves. The data proved the importance of the project so that the department decided to do the inventory of books and materials as a continual and ongoing process.
The traveling exhibit due to arrive February 5, 2007, Farm Life: A Century of Change for Farm
Families and Their Neighbors: NEH on the Road, is in its final stages of
readiness.� Last week Dean Lanham saw the
exhibit in
Dr. Lanham brought to the Board�s attention the cell phone courtesy notices posted around the library.� Complaints about this issue were mentioned on the 2006 Patron Satisfaction Survey, and it is hoped that these signs will help to modify student behavior.
Additional shelving is to be added to the 4000 level at Booth Library to accommodate the expanding music and art collections.�
The University is still looking at the possibility of dedicating the Library Seminar Room, located just off the Ballenger Teachers� Center, to alum and former Governor Jim Edgar. �
Collections Issues
The FY2007 Book and Materials Budget was discussed under Old Business.
Planning Issues
The Library Periodical and Standing Order review will be given to Departmental Library Coordinators in February.� Dr. Lanham stressed that the Library is not trying to cut any department�s periodical list; the annual process is used to make sure we are purchasing the correct materials.
There will be a rally held on the steps of the
Presentations to be made at future Board meetings include the
Art & Architecture grant project in February, and the
The meeting was adjourned at 5:10 p.m.�
Respectfully submitted by:
Christine Derrickson, Recording Secretary