MINUTES OF THE LIBRARY ADVISORY BOARD
March 19, 2008
Dr. Peggy Holmes Layman, Chair, convened the meeting at 4:05 p.m., in Booth Library Conference Room 4440.
Present:� Monty Bennett, Chris Deshon, Linda Ghent, Sam Guccione, Karla Kennedy-Hagan, Keith Kohanzo, Dean Allen Lanham, Peggy Holmes Layman, Sham�ah Md-Yunus, Chris Mitchell, and Robert Petersen.
A motion was made by Linda Ghent, seconded by Karla Kennedy-Hagan, and passed, to approve the minutes from the February 13, 2008 meeting, as submitted.
Communication was received from Terri Fredrick regarding her inability to attend this semester due to a class conflict and that Robert Petersen would take her place.� Communications also were received from Marie Fero, Marina Marjanovic, Rick Anderson and Tom Nelson conveying their inability to attend.
Dr. Lanham reported on the services for off-campus patrons
document, �Booth Library Services Discussion� handed out at the February 13,
2008 Board meeting.� The revised version
was sent by email to the Board and was also included in today�s documents to
review.� Dean Hine, in the
Welcome
Dean Lanham introduced the guest speakers, Carl Lorber, head of the Reference department and subject bibliographer for all areas of Business, and Stacey Knight-Davis, who works in Reference and is the bibliographer for Health Studies, Geology/Geography and Physics.� Carl Lorber handed out notepads that were prepared by the Associated Press from the recent exhibit hosted by Booth Library, Breaking News: How the Associated Press Has Covered War, Peace, and Everything Else.� Carl informed the Board that the collection of 57,082 books in Reference does not circulate and explained the criteria used to determine which books are placed in reference and which are placed in circulation.� Reference librarians cover the desk whenever Booth Library is open and several non-reference librarians in the library also have desk hours.� In providing professional guidance, reference librarians help patrons who are in the library, over the telephone (Booth Library has a toll free number), by email, and by chat service (�Ask?Away�).� There is also a 24-hour online service, �Ask a Librarian,� in which the Library participates. Reference provides other services such as library tours, Find Information Fast workshops, term paper clinics, and services for students with special needs.� Reference works with local high school groups who tour the library and get assistance in obtaining reference materials for papers.� Carl said he has and is willing to go to other departments to make presentations.� In addition, the Reference department is involved in New Faculty Orientation, Panther Palooza, and the Panther Fair for incoming students.� Carl�s favorite activity is driving the golf carts and helping students move into their dorms.� The Reference department is actively involved in student life, striving to reach out to students and entice them to the Library.
Stacey Knight-Davis is developing a way to reach more students through facebook.com.� By searching for �Booth Library,� students can see our homepage as well as a variety of activities, exhibits, and other news items.
Personnel
Last year at this time the Library reported five vacancies and so far, four positions are filled.� Recently a new civil service person was hired in the Circulation department and there is now one vacancy left, in Archives, that is hoped to be filled this year.
Service Issues
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One Book,
� A draft copy of the 2008-2009 Library calendar was briefly discussed.� Dr. Lanham has asked the Board to review it, and bring any changes or suggestions to the next meeting, when it will be brought to a vote.
� A color copier is to be installed in the 3000 South copy room in response to comments from faculty, students and noted in the Patron Satisfaction Survey.� It will require a four-year commitment.� Dr. Lanham has suggested a price of $0.30/copy to cover the costs associated with the color copier.� At this rate, 25 copies would have to be made per day to offset the rental charge.� Booth Library is trying to respond to student needs and requests.� Monty Bennett advised that the color copiers make great copies and has requested Dean Lanham forward any contract information to him for review.�
� Hand sanitizers, provided by Health Services, are to be installed in the two computer labs on the fourth floor of Booth Library.�
Collection Issues
The Periodical and Standing Order Review documents were reviewed and a copy of the review was shared.� Several titles (appearing in red) are recommended for cancellation.� These recommendations were jointly made by departmental coordinators and library subject bibliographers.� Where an electronic version is available, the print copy will be given up.� The Standing Order Titles are those where the library has a standing order with the publisher to purchase additional releases as they become available.� It has been decided that if usage of any particular journal is minimal, it needs to be cancelled to free up funds for other resources as we are receiving no new monies from the State.� This information is on the library�s website and has been sent out to departmental coordinators.
Planning Issues
� The traveling exhibit, Breaking News: How the Associated Press Has Covered War, Peace, and Everything Else, had the highest turn out of student participation, especially in lectures and presentations of student research, than any of our exhibits to date.
�
A short and brief exhibit coming in April for
Asian Heritage Month, will feature Shao Weika, a Chinese artist, who makes
fans.� Sponsored by Dr. Chen in the
� Booth Library will host Women in Science and Math (WISM) during a �Booth After Hours� event on March 29, 2008.� Many activities are planned and 80 undergraduate students are expected to be in attendance.� This is the second group to take advantage of the �Booth After Hours� program; last semester Hispanic students were involved.� Dean Lanham asked the Board to advise the library if any of their departments would like to schedule an event and use Booth Library�s facilities when the library is closed to the public.
�
Art &
Architecture in Illinois Libraries is on the move again, this time to the
annual meeting of the International Federation of Library Associations (IFLA)
that will be held in
�
An exciting new exhibit will be on display at Booth
Library during September-October 2009. The working title of this exhibit is
�Teacher Education Tames the Prairie.� Dr. Lanham explained that the library is
mounting the largest exhibit it has ever done, and it is hoped to be sent out
on the road after showcasing at Booth. �President Perry has requested this exhibit and
Dean Lanham shared a draft of the ideas brought forth.� Dean Lanham asked the Board if they had any
elements of interest on this topic; and, if so, to share them with the library
or to let him know of any additional ideas they and/or their colleagues might
have.� Dr. Lanham envisions vignettes of
what we find interesting of normal schools in the prairie days, bringing it
forward to what is new in technology and teaching in modern day on campus.� This exhibit will also coincide with the
ten-year review for the
Other
The Booth Library �Policy on Law Enforcement Enquiries,� previously reviewed by the Board, was sent to Rob Miller, University Counsel, for review.� Mr. Miller made two or three small changes so no action is required by this Board.� The policy will be sent back to the Library Services Council for approval.
The meeting was adjourned at 5:10 p.m.�
Respectfully submitted by:
Christine Derrickson, Recording Secretary