MINUTES OF THE LIBRARY ADVISORY BOARD
December 3, 2008
Dr. Karla Kennedy-Hagan, Chair, convened the meeting at 4:02 p.m., in Booth Library Conference Room 4440.
Present:� Rick Anderson, Monty Bennett, Barbara Carlsward, Marie Fero, Terri Fredrick, Joe Gisondi, Matt Hagaman, Karla Kennedy-Hagan, Dean Allen Lanham, Thomas McDonald, Sham�ah Md-Yunus, Tina Veale, and Heather K. Webb.
Karla Kennedy-Hagan called the meeting to order.� A motion was made and seconded to approve the minutes from the November 12, 2008 meeting as corrected; the motion carried.
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Communications were received from Christopher Hanlon regarding his inability to attend and from Robert Peterson that he would be delayed.
Dr. Lanham reviewed the findings of the 2008 Patron Satisfaction Survey, explaining how the survey was taken and what the graphs showed in terms of approval of the Library�s services.� Attached to the survey results was a listing of narrative comments made by undergraduate, graduate and some faculty who took the survey.� Dr. Lanham explained how these comments are not always specific and generally focus on one concern, such as library hours.� Booth Library takes this survey very seriously and is pleased with the results.� Comments were made by several Board members and Dean Lanham explained the problems with hiring a third shift to accommodate the extended hours the students often request.� Dr. Lanham stated that the Library would rather increase the collection or services rather than use monies to pay for additional hours of service.� Survey students asked for a color copier and the Library now has one.�
Dean Lanham explained in detail the Booth Library Book and Materials Budget FY09 handout which is divided by college and department.� The budget is divided this way to make sure that materials are purchased in all fields.� He explained some of the mysteries of ordering library materials and the use of the contingency fund found within Booth Library Interdisciplinary Accounts.� He further explained that the highest cost items are the electronic resources.� The Collection Development Committee meets regularly to decide how best to expend all of the funds available.�
Welcome
Dr. Lanham introduced guest speaker, Bradley Tolppanen, Head
of Circulation Services at Booth Library. In addition to managing the
largest area of the library, including personnel, he is also the Bibliographer
for History, Sociology and Anthropology. Tolppanen made a presentation featuring
the Circulation Services at Booth Library. He spoke on several aspects of
the department including: Interlibrary Loan; the Periodicals and
Circulation desks; billing for overdue/lost items; print reserves and
electronic resources; bindery; stacks management; and, union storage and
retrieval service. He demonstrated how the Voyager automated system was
used by Circulation. He commented on the decline in usage of microfilm as
that medium is now being replaced by online databases. In answer to a
question from the Board, Bradley informed that binding was done offsite by the
HF Group in
Personnel
Library staffing currently has one faculty and three staff
positions open; however, the library may have been successful in filling one of
the staff positions today.
Planning Issues
� Dean Lanham once again asked the Board if they knew of any small student groups that would like to participate in �Booth After Hours� this Spring.� The Library is considering a program for transfer students or an African-American group.
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�Spring Read 2009� is the new title for the Booth
Library reading program, formerly known as �One Book,
� The traveling exhibit, �Wrapped in Pride: Ghanaian Kente and African American Identity� made possible through NEH on the Road, should be arriving in January 2009 and the exhibit should be on display with programs offered by the end of January through February 2009 to coincide with African American Heritage Month.� The exhibit will arrive in 11 crates, weighing a total of six tons!
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The meeting was adjourned at 5:08 p.m. �
Respectfully submitted by:
Christine Derrickson, Recording Secretary