MINUTES OF THE LIBRARY ADVISORY BOARD

January 27, 2010

 

Professor Joe Gisondi, Chair, convened the meeting at 4:01 p.m., in Booth Library Conference Room 4440.

 

Present:Rick Anderson, Julie Benedict, Lola Burnham, Joe Gisondi, Abdou Illia, Dean Allen Lanham, Stephen Lucas, Thomas McDonald, Kiran Padmaraju, Robert Petersen, Jeffrey J. Snell, Tina K. Veale, and Peter S. Wiles

 

Excused:Marie Fero

 

I. Welcome and Comments

A motion was made by Tina Veale and seconded by Kiran Padmaraju, to approve the minutes from the December 2, 2009 meeting as submitted; the motion carried.

 

II. Communications

Communication was received from Marie Fero regarding her inability to attend.

 

III. Old Business

EIU Integrative Learning Initiative, Booth Library.

Dean Lanham reported that the article regarding Booth Library�s Awards for Excellence in Student Research and Creativity appeared in The Daily Eastern News the week before finals last semester as an e-link to the DEN�s homepage where a brief article described the program.The DEN has been contacted and a request for a more detailed article to appear has been made. Dr. Lanham spoke with Jerry Donna, the Director of the Financial Aid office, with regard to the award and how it might affect a student�s aid.Booth Library will be printing a one-page brochure to be distributed directly to students.Dr. Lanham asked for volunteers to serve on a sub-committee of the Board to assist with the preparation of the evaluation sheets for the awards.The evaluation sheet will have space for comments, contain the rating criteria, etc., for the jury to use when judging the submitted activities.Board members Joe Gisondi, Kiran Padmaraju and Tina Veale volunteered to serve.

 

IV. New Business

 

Dean�s Report

 

Personnel

Dr. Lanham reported that a search committee has formed to begin the search process for a 12-month, tenure-track librarian position.This position will report to the University Archivist, and will have primary responsibility for developing and managing an online institutional repository, archiving digital materials, and as a resource person to EIU faculty for copyright issues.Dr. Lanham also announced that two Library faculty will retire during summer 2010, and expects to begin the process of filling these faculty positions when they become vacant.

 

Service Issues

A graph that summarized the fall semester gate count at Booth Library for fiscal years 2006 through 2010, was distributed.Dean Lanham was pleased to note that patrons are using the Library more this year than ever.The figures translate to approximately 10,000 plus people in the building per week.

 

 

 

 

Collection Issues

Booth Library received a sizeable gift donation of music CDs from WEIU.The collection consists mostly of classical and instrumental music; however, some vocal CDs were also donated.Dean Lanham noted that the jazz collections currently seem to be the most popular with the users.

 

The 2010 Periodical and Standing Order Review process is scheduled to begin in February.Each year, Booth Library commits $600,000 to $700,000 to the periodicals budget�the bulk of which is electronic in nature.The accessibility of electronic periodicals is the preferred format�the ease of accessibility is greater for students both on- and off-campus.Booth Library�s subject bibliographers work directly with the Departmental Library Coordinators with regard to the specific department�s needs for the coming year.

 

Planning Issues

The Illinois Library Association is encouraging the Illinois library community to gather statistics, photographs, and stories on February 10, 2010, to provide evidence that libraries consistently provide invaluable services to our community.Libraries are then encouraged to publish their results through local news outlets and internal newsletters.The results can also be helpful when advocating libraries to elected officials and other stakeholders.Ideas suggested including asking patrons to send a Valentine to the library telling why they love Booth Library, have cameras available to capture services as they are being utilized, providing hot chocolate to encourage patrons to stop in on that day, and use of screensavers to advertise services.Dr. Lanham asked that the Public Services Committee, under the direction of Jocelyn Tipton, be responsible for Booth Library�s participation in this event.

 

Booth Library is developing an exhibit to coincide with the reaccreditation of EIU�s teacher certification program by the National Council for Accreditation of Teacher Education (NCATE).�� The focus of the exhibition is to provide an overview of the Normal schools in Illinois, the chronological development of the teacher education programs and subsequent certifications, and the transformations observed in the student/teacher relationships and classroom structures.Programming related to this exhibition will be offered during October, 2010; just prior to the NCATE site team visitation and evaluation.Board Members were encouraged to promote student participation in the programs as well as to persons who may have stories to tell that could become a part of the exhibit.

 

Dr. Lanham also announced that the next Booth After Dark event will be hosted for sophomore and junior African American students during early fall semester 2010.

 

Budget Issues

Dr. Lanham was pleased to announce that Provost Lord has allowed Booth Library to continue to spend from the Book and Materials budget even though the campus is on an alert to be financially frugal due to conditions in Springfield.Much of what is budgeted each year is for standing orders, or those materials the Library has previously agreed to purchase.

 

V. Adjournment

It was moved by Tom McDonald and seconded by Kiran Padmaraju, that the meeting be adjourned, 4:36 p.m.

 

 

Respectfully submitted by:

Christine Derrickson, Recording Secretary