MINUTES OF THE LIBRARY ADVISORY BOARD

October 6, 2010

Dr. Tina Veale, Chair, convened the meeting at 4:01 p.m., in the Edgar Room, Booth Library Room 3202.

Present:� Lola Burnham, Christopher Hanlon, Abdou Illia, Dean Allen Lanham, Madeline Landes, Stephen Lucas, Roberto Luna, Betsy Pudliner, Amy Rosenstein, Jenny Sipes, Tina Veale, Peter Wiles, and Mandy Wu

Excused:� Julie Benedict, Amitabh Joshi, Kiran Padmaraju, and Jeffrey Snell

I. Welcome and Comments

As this was the first meeting of the semester, everyone introduced themselves. Dr. Lanham offered thanks to Lola Burnham for her kind remarks sent in an email with regard to Booth Library getting the best of show award for the Harry Potter exhibition booklet prepared by the Library last year.

A motion was made by Lola Burnham and seconded by Stephen Lucas, to approve the minutes from the April 14, 2010 meeting as submitted; the motion carried.

II. Communications

Communications were received from Amitabh Joshi and Kiran Padmaraju regarding their inability to attend meetings for the fall semester; Amy Rosenstein will substitute for Kiran Padmaraju, except she will not be able to attend the November 3, 2010 meeting.� Communications were also received from Jeffrey J. Snell and Julie Benedict regarding their inability to attend today�s meeting.

III. Old Business

There was no old business.

IV. New Business

Dean�s Report��

Dean Lanham expressed his thanks for all who are serving on the Library Advisory Board this year.� He then proceeded to review each of the handout documents contained in the packets, reviewing in greater detail the bylaws for the Library Advisory Board.

Personnel

Dr. Lanham reported that Todd Bruns was hired, effective November 15, 2010, as the Institutional Repository librarian at Booth Library.� A search is still in progress for the vacant 12-month, tenure-track science and reference librarian position.�

Service Issues

Dean Lanham encouraged everyone to take advantage of a statewide database, �Try It! Illinois,� during the trial use period of October 1-November 30, 2010.

Collection Issues

• Dr. Lanham reported the good news that Booth Library�s Book and Materials Budget did not receive a reduction this year.� At the next meeting, Dean Lanham will review a document showing the distribution of the budget divided by college and department.� Most departments will notice a slight reduction to offset the increased costs for electronic journals.� The trend is for university libraries to move to aggregated electronic journal databases rather than the printed journals; Dr. Lanham said that Booth Library plans to retain journals in print, only where necessary.��
• Booth Library received a gift of music scores from a lab being repurposed in Eastern�s Department of Music.
• The Library also acquired a sizable postcard collection of Illinois parks and recreation from Dr. William Smith, professor emeritus.

Planning Issues

• The Booth Library exhibit, Teachers Tame the Prairie, Vignettes of Eastern Illinois University and Education in Illinois, will commence with an opening reception on Tuesday, October 12, 2010.� LAB Chair, Dr. Tina Veale, will assist in the recognition of faculty presenters and curators.� The exhibit has scheduled program events through November, and the exhibit will be on display through December 10, 2010.�
• Booth Library hosted sophomore, junior, and some graduate African-American students on September 10, 2010 for the Library�s Booth After Dark program.
• The Benjamin Franklin: In Search of a Better World exhibit and event series is slated for January-February, 2011.� If any members are interested in participating in that exhibit, they are to contact Jocelyn Tipton, Head of Reference, 581-7542, jttipton@eiu.edu.

Budget Issues

Dr. Lanham gave a general overview of the FY2011 library budget, which, like the rest of campus, includes a 25 percent reduction for operating accounts from last year�s budget.�

Other

� Dr. Lanham opened the floor for questions.� Student Representative, Roberto Luna, asked questions about Booth Library hours and the ceiling leaks in reference and other locations throughout the Library.� Dr. Lanham gave satisfactory answers to his questions.

� Dr. Christopher Hanlon asked about the Faculty Development changes and how it would affect the Library; Dr. Lanham explained that Faculty Development would remain housed in Booth Library.� It was noted that Dr. Dagni Bredesen of the English Department is the new interim director.

� Dr. Lanham suggested that at the next meeting the Board discuss the Awards for Excellence in Student Research and Creativity that were started last year in Booth Library as part of the EIU Integrative Learning Initiative.

V. Adjournment

Christopher Hanlon moved, and Abdou Illia seconded, that the meeting be adjourned, 5:03 p.m.�

Respectfully submitted by:

Christine Derrickson, Recording Secretary