MINUTES OF THE LIBRARY ADVISORY BOARD

December 1, 2010

Dr. Tina Veale, Chair, convened the meeting at 4:05 p.m., in Conference Room 4440.

Present:� Lola Burnham, Joe Gisondi, Abdou Illia, Amitabh Joshi, Dean Allen Lanham, Madeline Landes, Stephen Lucas, Roberto Luna, Betsy Pudliner, Amy Rosenstein, Jenny Sipes, Jeffrey Snell, Tina Veale, Peter Wiles, and Mandy Wu

Excused:� Julie Benedict, Christopher Hanlon, and Kiran Padmaraju

I. Welcome and Comments

A motion was made by Roberto Luna and seconded by Stephen Lucas, to approve the minutes from the November 3, 2010, meeting; the motion carried.

II. Communications

Communications were received from Christopher Hanlon and Julie Benedict regarding their inability to attend today�s meeting.� Furthermore, Christopher Hanlon will be teaching abroad spring 2011 semester.

III. Old Business

The Board reviewed and approved for distribution the Booth Library Awards in Excellence in Student Research and Creativity, �2011 Guidelines and Application.�� The document will now be posted on Booth Library�s website for student access.

Dean Lanham advised the Board that it was listed in the bylaws that the Board review the Book and Materials Budget.� The Collection Development committee met on November 30, 2010, and ratified an increase to the JSTOR digital archive of academic journals.� All other book accounts were reduced slightly to cover this cost increase.� It is felt the benefits of the increase in the JSTOR package far exceeds the subsequent change to individual accounts.

IV. New Business

Dean Lanham reported on the 2010 Patron Satisfaction Survey.� It was noted that more seniors responded this year than last and students from the College of Education responded more than usual.� Dr. Lanham advised the Board on how the Library chose to conduct the survey by choosing the most popular teaching time, which is usually at 10:00 a.m. on a Wednesday.� The usual comments were made with regard to increasing Booth Library�s hours and noise in the Library.� The second floor of Booth Library is designated as a quiet floor and there are signs to that effect, as well as signs requesting students to reduce noise by not talking in the labs on their cell phones.� Dean Lanham does not see the need to put up any additional signage.� This year�s survey report traces three years of data and the figures are fairly consistent.� When Robert Luna asked about possible enforcement of silence, Dr. Lanham stated that librarians are not policemen and the most effective force would be patrons policing themselves.� The lack of group study rooms on the fourth floor was mentioned and Betsy Pudliner asked if the conference room 4440 could be used as a study room at night.� Dean Lanham said that 4440 is reserved for meetings and we have a pretty full calendar.� Amy Rosenstein asked if it was possible for students to reserve a group study room room; Dr. Lanham said the policy of the Library has been that whoever arrives first, gets the use of a room and scheduling of the rooms might prohibit effective use of space over the long run.� �Jeffrey Snell asked about extending hours during finals week; it was agreed that extended hours were needed the week before finals week.�

Dean�s Report��

Dean Lanham introduced guest presenter, Todd Bruns, Booth Library�s Institutional Repository librarian.� Todd joined the Booth faculty November 15, 2010.� Bruns explained that an Institutional Repository (IR) is a digital archive of the scholarly and administrative output of a university.  It stores, indexes, distributes, and preserves both �born digital� and digitized items.  Content in an IR can range from research papers to student work to theses to administrative and departmental output and can be discovered by patrons searching the IR itself or searching via Google/Google Scholar.  Faculty benefit from the existence of an IR in four primary ways: attention, legitimate re-use, convenience, and safekeeping.  Faculty gain attention via an IR by the fact that their work is easier to find and therefore possibly read more often and cited more often.  An IR allows faculty to legitimately re-use their classroom materials by providing a stable digital location that they, their collaborators, and their students can all access.  Convenience is provided via an IR through the use of URLs that don�t change, service support, the ability to meet grant mandates, and support for copyright issues.  An IR provides for long-term safekeeping of digitized items, including keeping up with changes in technology.  EIU as an institution benefits from an IR because scholarly/administrative output is more visible.  This visibility can be used as a marketing tool and as a means for promoting ties to the local community.  At this point the platform for the IR has not yet been selected, however certain criteria must be met: the IR must be intuitive and easy to use for both submitters and users; there must be a service plan in place to assist submitters; and, eventually, there must be an assessment plan to judge the success of the IR.  Examples of� possible IR screenshots were discussed.� The examples demonstrated how patrons could discover material by searching for subject headings submitted by a college, department or administrative unit, or scholar profile, theses, graduate work, or senior projects. 

Personnel

Dr. Lanham reported that on-campus interviews for the science and reference librarian position are planned for mid-December.� The Committee hopes to have the position filled by January 2011.

Planning Issues

The Benjamin Franklin: In Search of a Better World exhibit will have an opening reception on Wednesday, January 12, 2011.� The program has been set and the booklet is in the final stages for printing.� Fred Krebs, a Ben Franklin impersonator, is expected at the opening night reception.� Fred Krebs is a history professor at Johnson County Community College in Overland Park, Kansas.�

As in years past, refreshments will be served, complete with cookies in the shape of kites and keys.

V. Adjournment

Joe Gisondi moved, and Betsy Pudliner seconded, that the meeting be adjourned, 5:05 p.m.�

Respectfully submitted by:

Christine Derrickson, Recording Secretary