MINUTES OF THE LIBRARY ADVISORY
BOARD
February
16, 2011
Dr. Tina Veale, chair, convened
the meeting at 4:00 p.m., in Booth Library Conference Room 4440.
Present:� Lola Burnham, Joe
Gisondi, Abdou Illia, Paul Johnston, Amitabh Joshi, Dean Allen Lanham, Stephen
Lucas, Roberto Luna, Kiran Padmaraju, Betsy Pudliner, Amy Rosenstein, Jenny
Sipes, Jeffrey Snell, Tina Veale, Peter Wiles, and Mandy Wu
Excused:� Julie Benedict,
Madeline Landes
I. Welcome and Comments
A motion was made by Amy
Rosenstein and seconded by Betsy Pudliner, to approve the minutes from the December
1, 2010, meeting; the motion carried.� Paul Johnston has been appointed to the
Board to represent the Graduate School in Chris Hanlon�s absence for the spring
2011 semester.� Everyone on the Board introduced themselves.
II. Communications
Communications were received
from Julie Benedict and Madeline Landes regarding their inability to attend today�s
meeting.�
III. Old Business
There was no old business.
IV. New Business
Dean�s Report��
Dean Lanham introduced guest presenter, Jocelyn Tipton, Head
of References Services. �Jocelyn Tipton discussed how students use
reference services to complete their assignments. Most of the students
who come to the reference desk, or call, email or use online chat with a
librarian, have a specific assignment they are working on. Most of the requests
are for the librarians to explain how to find information in the Library�s
databases or catalog. She mentioned that students are often less familiar with
the research jargon than faculty expect or they are unsure of the
assignments. Board members shared ideas for what can be done to improve
this, including encouraging students to bring their assignments and syllabus
with them to the Library, making sure the assignments clearly indicate the
requirements, and sending the assignments to the Library in
advance. The reference and subject librarians are happy to meet
with faculty to discuss ways to incorporate the Library into assignments and
classes. This past fiscal year Reference librarians answered over 12,000
questions from patrons.� Librarians hope to teach students research skills and
give them the confidence they need to enhance their learning experience at EIU.
Personnel
- Dr. Lanham introduced Kirstin
Duffin, who was present at the meeting, as the newest Reference librarian,
hired on February 1, 2011.� Her bibliographic areas are biological sciences
and chemistry.
- Todd Bruns, Booth Library�s Institutional Repository
Librarian, discussed an event that he is coordinating for Booth Library
during National Library Week, April 10-16, 2011.� Booth Library will host
its first-ever Edible Book Festival on Monday, April 11, 2011.� Edible
books are food art, using some aspect of a book (title, subject matter, theme,
etc.)� We hope to get entries from Library staff and faculty, students,
other campus faculty and community participants.� Todd has already been
contacted by a fourth grade elementary school class wanting to get
involved. Participants will fill out a form which will be available
online via the Booth Library website, and photographs from the event will
eventually be available via the Booth Library exhibits webpage.� All
entries will be installed for exhibit display from 3:00 p.m. - 5:00 p.m.
before the reception and judging to take place from 5:00 p.m. - 7:00 p.m.�
The International Edible Book Festival began in 1999 in France, created by two librarians: Judith Hoffberg and B�atrice Coron. The festival
is in homage to Jean-Anthelme Brillat-Savarin (1755-1826), famous for his
book Physiologie du go�t, a witty meditation on food. Since
1999 the festival has spread around the world with public libraries and
university libraries participating. Examples of edible book entries
can be seen at http://www.library.wisc.edu/edible-book
(the University of Wisconsin-Madison festival) and at http://www.books2eat.com
(the international festival).
Service Issues
- A meeting was held with
University Counsel regarding copyrights and the start of the Institutional
Repository.� It is on the agenda for the March 28, 2011 meeting of EIU�s President�s
Council.
- Dr. Lanham will submit a
request to Provost Lord regarding the need for more dollars to fund
equipment needs in the Library and media areas.
Planning Issues
- The Benjamin Franklin: In Search of a Better World exhibit
and complementary programs will be available at Booth Library until
February 25, 2011.
- The next major exhibit will be one prepared by the
graduate students from the Historical Administration department.� The
working title is �Buildings and Public Memory� and is slated to be on display
in Booth Library during April 2012.
- Dean Lanham presented an update for the 2011 Booth
Library Awards for Excellence in Student Research and Creativity. �The
deadline for student submission is Monday, March 21, 2011, after spring
break.� Information regarding this has been disseminated to faculty, through
bookmarks, on screen savers at Booth Library�s computers, on Booth
Library�s website, and via the University Newsletter.� In addition, it was
reported in an article written in the Daily Eastern News.�
Currently, about a dozen students have come to the Dean�s office to ask
questions about the awards.� Library conference rooms have been reserved
the week of March 21-25, 2011 for Advisory Board members to review student
submissions.� At the April 13, 2011 meeting, which coincides with National
Library Week, awards will be given and a small reception held.
Budget Issues
Dr. Lanham reported that the
FY2011 Periodical and Standing Order Review begins in February.� The process
starts with the subject librarians working with the Departmental Library
Coordinators. There is a push to have most periodicals available soon in
electronic format rather than print format.� Dr. Lanham also shared that the
budget for the Books & Materials budget has remained steady the last three
years due to the state budget.�
Gift Collections
Booth Library has received and/or
will receive three major collections this spring:
- The Ned Brasel Collection on the
Southwest, a collection of approximately 1250 books, has been one of the
most carefully developed gift collections Booth Library has ever received.
- Booth Library has been given
an art book collection from the family of Dr. Melinda Hegarty, an emeritus
professor who passed away.
- Dr. Karl Grisso, former head
of Collection Development for Booth Library, plans to donate his Illinois history collection.
V. Adjournment
Amy Rosenstein moved, and Betsy
Pudliner seconded, that the meeting be adjourned, 5:17 p.m.�
Respectfully submitted by:
Christine Derrickson, Recording
Secretary