October 14, 1998
The meeting was convened
by Dr. Robert (Bud) Fischer, Chair, at 4:03 p.m. in the BOG Room of Booth
Library.
With the exception of the
misspelling of Dr. Lankford�s name, the minutes of September 23 were approved.
II. COMMUNICATIONS
a. Introduction of Members
Dr. Fischer welcomed everyone to the meeting. He introduced Joyce Higgins
from Chemistry.
b. Other Requests
had been received to demonstrate the library on-line system. It is on the
today�s agenda. People were referred to Library Coordinators for further
library information, including the discipline fund accounts.
III. NEW BUSINESS
a. Funding Two sheets
were shared; one was last year�s budget, and the other was the Adjustments
to FY98 Budget to Fund Electronic Journals. It was asked how the discipline
was determined for all IDEAL journal titles. The Head of Acquisitions prepared
a handout showing title by title; the Library of Congress� classification
was used. If a journal is already being subscribed to the same discipline
who requested it was charged. Dr. Fischer questioned the seemingly deep
cuts in Sciences; new funds were used for electronic journals. K. Whisler
said some journals are being put on-line and are not being canceled, really.
Dr. Fischer would like further clarification. Dr. Lanham explained that
in the IDEAL Journals Pricing Information handout, the blank column indicates
Booth never had that specific journal before electronic subscription. Other
codes clarify whether the title was canceled 1998 or later (C), was canceled
earlier, prior to 1998 (CE), or whether we have a print subscription (P).
The totals in each department correspond to the second handout Adjustments
to FY98 Budget to Fund Electronic Journals. It was asked if LAB could share
this information with other faculty; Dr. Lanham agreed. It was suggested
that faculty tell their students about the electronic journals available
in library.
b. Role of Library Advisory
Board Chair Fischer asked that this item be tabled until next meeting.
c. Library Move Dr.
Fischer asked for assurance that some type of library will be on campus
during the renovation period. Dr. Lanham stated that there will be a library
presence on campus, plus off-site storage and compact storage. All items
will be accessible within 2-3 hours. Many items will be on campus. Booth
Library will be totally vacated for faster, cheaper renovation. The target
window to move Booth, according to Ted Weidner, is after spring graduation
in 1999.
Internet access was addressed
by Dean Lanham. Since October 1, after another router was changed, service
has been acceptable.
e. Other Media Services
Equipment Policy handout was given. Dr. Fischer asked that questions be
directed to LAB. Dr. Lanham stated that the policy was necessary to show
who would repair, replace and maintain the media services equipment. The
money necessary to do the best job is unavailable; the dean and Council
of Chairs have been lobbying for additional funds. At present, we can fund
Priority One items for each college. When asked if decentralization was
a possibility, Dr. Lanham stated it had been discussed earlier, but the
Deans� Council decided to keep these responsibilities in Media Services.
d. Dean�s Report Several
items on his agenda had already been discussed. The EIU Library Services
Planning Cycle 1999 handout was distributed. Library Services Council will
meet shortly concerning this; the deadline is November 17. Library units
set goals and priorities; if LAB has suggestions, they could e-mail their
respective comments to Dean Lanham.
The Book Sale is next Wednesday
from 9 am to 4 pm; all books are donated, not from Booth Library collections.
It will be on the west side of the building. This is part of getting Booth
ready for the move; a final book sale will be held in spring. A question
was posed whether our collections are regularly culled. Dr. Lanham replied
that materials are routinely checked and bibliographers do periodic inspections.
Some materials are replaced by newer publications; others are trashed when
no longer usable or pertinent.
The electronic journals were
demonstrated by Karen Whisler, Head of Collection Management Services.
Searches can be done various ways. MUSE and IDEAL are possible models for
future journal subscriptions. The printing of materials from these sources
is free of charge in the library. If you alert the server about the specific
journal you are interested in via a digest you can "e-mail subscriptions"
to, the latest issue available will be forwarded to your e-mail. The browsers
are always available, even when the library is closed. This type of information
is noted in NoteBooth and available from the subject bibliographers. Continual
communication of what is available at the library is our biggest problem.
Faculty are encouraged to check the library�s website.
Whisler also gave a brief
demonstration of the new ILLINET Online.
The next meeting will be
November 4 at 4 p.m. in the Dean�s Conference Room. We will discuss the
role of the LAB and revisit the Articulated Plan, asking for suggestions
or additions at that time, and address how to disseminate information better.
The meeting adjourned at 5:07 p.m.
Ellen Shupe, Recording Secretary
Look us up at http://www.eiu.edu/~booth.