The meeting was convened by Dr. Robert Fischer, chair, at 4:05 p.m. in the Dean�s Conference Room.

Present: Reed Benedict, Leo Comerford, Steve Davis, Robert Fischer, Joyce Higgins, Barbara Kemmerer, Karen Ketler, Newton Key, Allen Lanham, Brian Pritschet

Excused: Valencia Browning, Rosemary Buck, Bailey Young

Absent: John Weber, Ted Weidner

I. Approval of Minutes

The minutes of the March 24, 1999 meeting were approved.

II. Communications

Reed Benedict received a request from a Graduate School Council member for the library to conduct an orientation for the graduate schools during their orientation on Thursday, August 19 concerning temporary Booth Library locations.

Valencia Browning: will be absent

Rosemary Buck: will be absent

Bailey Young: will be absent

III. Old Business

A. Library Funding

Newton Key distributed handouts demonstrating departmental and general needs for journals. Issues addressed were the possibility of purchasing back issues of journals, various departments sharing the cost of interdisciplinary journals, purchasing back issues of newspapers on microfilm, and the library�s lack of Coles County newspapers.

Discussion ensued on the prospect of acquiring the information source Lexis/Nexis. Dr. Lanham indicated it was being considered. He addressed the cost and the source of funds for this purchase. If acquired, continuation of the service would be based on its use and positive feedback from users.

Interest was shown in the various search engines available for the scientific journals. Ones discussed were Cambridge, Wilson, and Biosis Previews.

A query arose on placing a moratorium on journal cutting. Also addressed was implementing a task force to work on journal budget issues.

IV. New Business

A. By-laws Change

Dr. Fischer asked if there were comments on the proposed by-law change. It was observed that in item #2 the word "of" should be "or". An additional change was made in item #4. It should read "Nominations shall be opened during the 2nd meeting of the spring semester and closed one week prior to the last meeting." A motion was made by Joyce Higgins and seconded by Newton Key to accept the changes to the by-law. The motion was unanimously approved.

B. Elections

Nominees for board chair were Valencia Browning and Newton Key. Newton Key was elected. Nominees for vice-chair were Valencia Browning and Bailey Young. Bailey Young was elected.

V. Dean�s Report

A. Renovation/Expansion of the Library

Appreciation was voiced by Dr. Lanham to those who served on the Library Advisory Board this year.

A model and sketches of the library renovation project were exhibited. Dr. Lanham presented details of this demonstration.

B. Temporary Library

Dr. Lanham distributed move-plan handouts, explaining the order of move into the various sites. He defined transformations in McAfee, Gregg Triad, and the Gallery.

Strategies for patron services are advancing. A prototype of a web connection has been developed where patrons can request materials between the various buildings. The items can be delivered to McAfee or the materials may be picked up by the patron at the building in which the materials are housed.

C. Other

Library staffing issues include filling one technical, two faculty, and two civil service positions.

A campus van has been acquired to shuttle materials between sites. It is not in prime condition.

VI. Adjournment

The meeting adjourned at 5:02 p.m.

Melinda Matthews, Recording Secretary