The meeting was convened by Dr. Newton Key, chair, at 4:03 p.m. in the McAfee Tower Conference Room.

Present: Rosemary Buck, Steve Davis, Joyce Easter, Alan Grant, Martha Jane Harris, Barbara Kemmerer, Newton Key, Allen Lanham, Brian Pritschet, John Weber, Ted Weidner, Bailey Young. Visitors: Henry Owen, Virginia Baldwin

Excused: Valencia Browning, Robert Fischer,

I. Approval of Minutes

The minutes of the April 21, 1999 meeting were approved.

II. Communications

Dr. Key welcomed everyone to the meeting. Members and guests introduced themselves.

Joyce (Higgins) Easter informed members of her change of name and e-mail address.

Dr. Key noted correspondence from Robert Fischer stating he would be unable to attend the meeting.

Bailey Young read a proposed resolution to recognize 1999 Distinguished Professor Susan Kaufman�s recent donation to the library for acquisition of materials on tolerance. Dr. Key requested general approval from the Library Advisory Board. A motion was made by Joyce Easter and seconded by Rosemary Buck with unanimous approval by the Board. Dr. Key will circulate via e-mail the proposed recognition of appreciation to the members for review prior to the next meeting.

III. Old Business

A. Bylaws Change

Dr. Key commented that the bylaw change approved at the April 21 meeting was inserted in the revised document. Further discussion ensued.

IV. New Business

A. Bylaws Change

The revised section IV will be distributed for approval at the October meeting.

B. Meeting

Dr. Key proposed the other meetings of the fall semester be held at 4 p.m. Wednesday, October 20 and November 10. There was no opposition.

V. Dean�s Report

A. Welcome

Dean Lanham welcomed everyone and apologized for the disorganization caused by a power outage in McAfee 20 minutes before meeting time.

B. Routine Handouts

Library Services Organizational Chart

Library Services Staff and Telephone/Fax/Email Directory

Subject Librarian List

Departmental Library Coordinator List

"New faculty" packet handouts

C. Human Resources issues since last LAB meeting

One faculty member, Cheri Vitez, resigned during the summer to return to graduate school. Two additional reference librarians, David Bell and Bradley Tolppanen, were hired during the summer. A search committee will be formed soon with hope of replacing Ms. Vitez by January.

Two additional civil service positions were filled in public service areas. One position had been vacant several years and the other position was transferred from the Cataloging department. The two new positions are necessary to provide delivery services and security for the library�s temporary locations.

D. Budgetary issues

A 10% increase was received in the Book and Materials budget. The increase was recommended by the IBHE and approved by the campus administration. Booth Library�s Collection Development Committee recommended placing the increase across the board to all fund accounts with the exception of Binding and Booth Fellows. The net increase for each area was 10.36171%. Dean Lanham asked if the Board was in favor of spreading the increase equally. The Library Advisory Board voted unanimously to support the recommendation of the Collection Development Committee.

Because of this 10% increase, most disciplines will not have journal cancellations this year due to lack of funds. Dean Lanham had requested that subject bibliographers notify him if their areas were canceling journal titles due to cost so that he could try to help resolve the fiscal issue.

E. Planning

Dean Lanham thanked Ted Weidner and his staff for their hard work in planning and preparing facilities for the library�s move. Although there were several obstacles, the library was open on time and received some compliments for doing so. The Gregg Triad project has not been completed due to delays in materials; however, the media collections were open for the first day of classes. There are some issues regarding exiting procedures in the McAfee building. Because library security is important, the northeast door is the primary entrance and exit to McAfee. The southwest door may be used by disabled persons and residents of McAfee. In response to a question about a security desk at other doors, Dean Lanham explained it is not feasible due to the cost. The cost to staff one desk each hour the library is open is $23,000 per year.

The renovation project is running on schedule with the asbestos abatement phase in process. The building is still scheduled to open spring semester 2002. The schedule allows for several weeks during the fall to get the completed building set up and the collections transferred.

F. Policy and Procedure Update

A copy of a new policy regarding access to closed stacks was included in handouts. The new policy allows for students and staff to make appointments one day in advance to browse the stacks. Faculty may browse the stacks at any time.

G. Other

The 1999 Patron Satisfaction Survey results were included with handouts. This was the first year the library allowed responses electronically. The survey is divided into two sections, one section for print responses and one for electronic responses. Dean Lanham requested Dr. Key include the survey on the agenda for the October 20 meeting to allow questions to be addressed.

Library Services took advantage of a consortial opportunity to subscribe to Lexis-Nexis starting this Fall. A packet of information on accessing this electronic database was included in the handouts.

VI. Adjournment

The meeting adjouned at 5:02 p.m.

Kathy Ferguson, Recording Secretary