The meeting was convened by Dr. Newton Key, chair, at 4:04 p.m. in the McAfee Tower Conference Room.

Present: Rosemary Buck, Steve Davis, Joyce Easter, Robert Fischer, Alan Grant, Martha Jane Harris, Barbara Kemmerer, Newton Key, Allen Lanham, Brian Pritschet, Ted Weidner, Bailey Young.

Excused: Valencia Browning, John Weber,

I. Approval of Minutes

The minutes of the September 29, 1999 meeting were approved.

II. Communications

Lankford Walker Resolution

Newton Key read a proposed resolution from the Library Advisory Board to be sent to the Provost and the Faculty Senate honoring Dr. Lankford Walker as a past member and chair of the Library Advisory Board. A brief discussion was held regarding wording of the document. The resolution was approved. Dr. Key was authorized to forward the document to the Provost and the Faculty Senate Chair. [The approved resolution is included below.]

Whereas C. Lankford Walker has worked to ensure the future of Booth Library, most recently by serving as a member (1995-1998) and chair of the Library Advisory Board (1997-1998),

Be it resolved that the Library Advisory Board honors Lankford Walker for his dedication, service, and contributions to Booth Library as well as to Eastern Illinois University at large and deeply mourns his passing.

Communication was received by Dr. Key from Valencia Browning and John Weber notifying him of their inability to attend the October 20 LAB meeting. Dr. Key reminded members they should make an effort to contact their alternate if they are unable to attend a meeting. This effort would help ensure a quorum at each meeting.

III. Old Business

Bylaws Change

A motion to accept the proposed change to section IV.B. as distributed via e-mail prior to the meeting was approved. [See attached]

Susan Kaufman resolution

Dr. Key presented a final draft of the Susan Kaufman resolution which was discussed at the September meeting. The resolution was approved as written. Dr. Key will forward the final draft to the Provost and Faculty Senate Chair. [The approved resolution is included below.]

Whereas, Susan J. Kaufman, Professor of Journalism, received the 1998-1999 Distinguished Faculty Award,

And whereas, Professor Kaufman has chosen to donate the monetary component of her award to Booth Library for the enrichment of collections concerning tolerance,

Be it resolved that the Library Advisory Board commends Susan Kaufman for her generous gift of $1000 as a means of helping Booth Library and the Eastern Illinois University community as a whole in studying tolerance and in this particularly critical aspect of fulfilling its mission.

Other

Robert Fischer mentioned that the Library Advisory Board 1999-2000 roster should have his department name listed as Biological Sciences. A corrected copy will be furnished by Library Services to Dr. Key electronically.

IV. New Business

Gregg Triad computer room completion

Discussion was held regarding the delay in opening the Gregg Triad computer lab. A decision was made to draft a resolution to send to the Provost and the Faculty Senate Chair expressing the Library Advisory Board�s concerns. Dr. Key will prepare the draft and distribute it to the board members electronically for approval. [The approved resolution is included below.]

Whereas the Triad Complex Media Library and Computer Laboratory is an important part of the library,

And whereas the Triad Complex also houses the largest group of computer stations on campus open to students for research and study,

And whereas it is now past mid-term and the Triad Complex is not yet connected to the university computer network nor to the internet at large, nor is the Computer Laboratory open at all,

The Library Advisory Board resolves that opening the Triad Complex Computer Laboratory and connecting it to the university computer network be an immediate priority of this university and that it should not wait upon the overall upgrade of the university connections to the internet as a whole.

V. Dean�s Report

A. Florence Coles Ballenger Teachers� Center

Dean Lanham explained that a portion of the generous gift left to the University by Florence Coles Ballenger has been designated for the establishment of a teacher�s center to be housed in the former East Reading Room of the renovated Booth Library. A portion of the funds will be used for furnishings for the room and funds will be reserved for the purchase of materials and for sponsoring activities to stimulate use of the center by students, faculty, and teachers for the region.

B. Governor Jim Edgar�s papers

Another exciting opportunity for the University and the renovated library is approval by former Governor Jim Edgar for the University to house his papers at Booth Library. Dean Lanham explained this amounts to approximately 300 linear feet of material and would not overly tax the space allowed for the University Archives. The official papers of the Governor are housed at the Illinois State Archives. The materials will be housed in the University Archives and there are hopes of having exhibit and seminar space in the former R & R Room.

Library of Congress 200^th Anniversary narrative request

In celebration of the 200^th Anniversary of the Library of Congress, the Illinois State Library has requested that libraries submit statements from their patrons on the topic "What my library means to me." Dean Lanham requested members of the Library Advisory Board support this effort by finding three or four persons to submit statements. He suggested a mix of students and faculty, if possible. The library�s Administration Office will distribute to LAB members copies of the Illinois State Library�s request. Board members will have the completed statements or have persons in the process of completing the statements by the November 10 meeting.

1999 Patron Satisfaction Survey results

There were no questions regarding the 1999 Patron Satisfaction Survey.

Other

Robert Fischer requested a future discussion on search engines and added he would like to either be able to get Cambridge back or be able to access the BIOSIS backfiles.

VI. Adjournment

The meeting adjourned at 5:05 p.m.

Kathy Ferguson, Recording Secretary

IV. Officers and Elections

B. Elections

1. Nominations shall take place during the third meeting of the spring semester. Nominations shall be opened during the 2^nd meeting of the spring semester and closed one week prior to the last meeting.

2. Nominations can be made by any voting member or alternate presently serving on the Advisory Board.

3. Only continuing members presently serving on the Advisory Board and alternates who will be members the following year can be nominated.

4. Elections shall take place at the last meeting of the spring semester. Nominations shall be opened during the 2^nd meeting of the spring semester and closed one week prior to the last meeting. Ballots Candidate names shall be distributed in advance so that those members who cannot attend the meeting can submit their votes to the chair prior to the meeting.

5. The vote shall be by ballot and conducted by the incumbent chair.

6. A simple majority shall constitute a win.