The meeting was convened by Dr. Newton Key, chair, at 4:00 p.m. in the McAfee Tower Conference Room.
 

Present:	Valencia Browning, Rosemary Buck, Joyce Easter, Robert Fischer, Barbara Kemmerer, Newton Key, Allen Lanham, Brian Pritschet, Ted Weidner, Bailey Young.
Excused:	John Weber
Absent:	Steve Davis

I.       Approval of Minutes
         The minutes of the October 20, 1999 meeting were approved.

In response to a question concerning distribution of bylaws, it was noted by Chair Key that the amended bylaws are available on the library's web site at http://www.eiu.edu/~booth/services/LABbylaws.html.

A. Other
Dr. Easter received statements from two students on the topic "What my library means to me," as requested by Dean Lanham at the October meeting.  The project is sponsored by the Illinois State Library in commemoration of the 200th Anniversary of the Library of Congress.  Narratives must be submitted to the Illinois State Library by December 1, 1999.

No communication was received from persons unable to attend the meeting.

III.    Old Business

A. Ballenger Teacher's Center
Two inquiries regarding the Ballenger Teacher's Center were received by Dr. Key.  He asked Dean Lanham to clarify his understanding of the proposed center.  Dean Lanham responded that the center will be located in Booth Library's east reading room and serve as a resource for students preparing to teach in education, as well as for current teachers practicing in Illinois and the surrounding area.  Collections will include all subject areas and media, and incorporate the former curriculum and juvenile collections plus new formats for our library.

B. Accessing Cambridge/BIOSIS search engines
Brought up for discussion was Dr. Fischer's concern mentioned at the October 20 meeting regarding the need for access to Cambridge or the ability to search farther back on BIOSIS.  Dr. Fisher inquired if there is a way to trade one database for another or journals for databases.  Dean Lanham explained that the purchase of databases is complicated because the library is involved in consortial agreements which result in some greatly reduced prices.  To purchase additional BIOSIS backfiles would cost approximately $40,000 for data going back to around 1985.  Dean Lanham said he would check to see if BIOSIS would offer a shorter backfile for a lesser price.  Also, he would challenge the bibliographers to investigate the options.  He encouraged the departments to make the subject bibliographers aware of issues such as these.

Other
Dr. Key mentioned that the History Department has a concern about Archives staffing with the addition of the Edgar Papers and inquired if there would be a way to increase personnel.  Dean Lanham responded that staffing had been discussed with the Library Services Council and Archives was identified as an area of the library needing additional human resources.  President Surles is working on a fund-raising event specifically for the Edgar Center.

Dr. Young made note of the imminent opening of the Gregg computer lab also noting that the LAB had sent a resolution to the Provost and Faculty Senate Chair expressing their concerns.

A. Dean's Report

1. Gregg Branch computer lab to open on November 11
The opening of the Gregg Branch computer lab is scheduled for 8:00 a.m. November 11.  Dean Lanham stated that most of the computers will be up and those not up simply need server cards installed.  Dr. Weidner added that some furniture is still arriving for the lab.

2. Faculty Senate Forum (Nov. 9) ideas and possible collaboration
The November 9 Faculty Senate Forum was attended by Dean Lanham who came away from the meeting with several ideas for collaboration.  He suggested areas the library could be involved.

Use of the Campus Conference Room in the renovated library for an annual speakers forum.  The room will have auditorium seating for 77 people and full media equipment.

Display areas for students' research.

Use of the Technology Training Facility to provide educational opportunities for parents dropping off summer campers.

Provide some statistical assistance to the Faculty Development Center.

Group study rooms planned for the 3rd floor of the renovated library would provide a good place for faculty to meet and work with students, although most group study rooms have been planned for 8 - 10 persons.

3. Booth renovation's Art-in-Architecture Committee formed
The Art-in-Architecture Committee has been formed for the library renovation.  The committee includes representatives from the State of Illinois Capital Development Board, EIU Facilities Planning and Management, Booth Library, and the EIU Art Department.  Dr. Weidner explained that the art will be two-dimensional, representational art and the artist(s) must reside in Illinois.  All art will be originals, which will belong to the State of Illinois.

4. Application for Association of College and Research Libraries Award Program
The Library Services Council plans to prepare an application for a new award from the Association of College and Research Libraries.  The application will be based on Booth's continuation of services after its radical move last summer.

B. Other
The next meeting will be held February 2000, with the date to be announced later.

V.     Adjournment
         The meeting adjourned at 4:55p.m.

Kathy Ferguson, Recording Secretary